Education: Bachelor’s Diploma/Degree or Technical Diploma in Event Management, Hospitality, Business, Marketing, Project Management, or related fields

General Information
• Position Title: Project Assistant (Event Coordination)
• Job Category: Administration
• Duty Station: Addis Ababa
• Seniority Level: Entry Level
• ICS Level: ICS 04
• Contract Type: ICA – LICA – Support – Regular
• Contract Level: LICA 4
• Posting Start Date: 12 December 2025
• Posting End Date: 18 December 2025
• Duration: One year

Job Highlight
This role offers the opportunity to support a modern, high-capacity conference center advancing agricultural development and knowledge sharing in Ethiopia. The position provides hands-on experience in event planning, client coordination, and logistical management within a dynamic and impactful environment.

About the Region
The UNOPS Africa Regional Office in Nairobi oversees more than 250 projects across 40 countries, including fragile and conflict-affected locations. Supported by over 1,000 personnel across five multi-country offices, the region focuses on Climate Action, Health, Infrastructure, Peace and Security, Middle-Income Country Support, and SIDS. The office offers strategic leadership, operational oversight, and expertise in areas such as partnerships, communications, security, health and safety, and project management.

About the Country/Multi-Country Office
The Horn of Africa Multi-Country Office (HAMCO), based in Addis Ababa, manages projects across Djibouti, Ethiopia, South Sudan, and Sudan. The office delivers solutions in health, agriculture, education, and economic development. Since 2024, HAMCO has advanced projects in healthcare expansion, research capacity, education systems, energy access, and community resilience. The office supports governments and partners in achieving sustainable development and stronger service delivery.

Job Context
The Federal Ministry of Agriculture has established a modern Conference Center as a national platform for agricultural knowledge exchange, policy dialogue, capacity building, and collaboration. Built with UNOPS support, the Center aims to operate sustainably by offering professional event services to government institutions, UN agencies, NGOs, academia, and private sector clients.

Role Purpose
The Project Assistant (Event Coordination) supports planning, logistics, implementation, and documentation of events at the Centre. This includes conferences, workshops, exhibitions, training sessions, and hybrid events. The role contributes to knowledge sharing, capacity building, collaboration, and financial sustainability.

Functions / Key Results Expected

Event Planning and Client Management
• Serve as a point of contact for event-related support to government, partners, donors, and private clients
• Conduct needs-assessment meetings and prepare event proposals, budgets, timelines, and floor plans
• Support the design of customized event packages
• Assist in coordinating contracts for venue rental, catering, accommodation, and transportation
• Promote additional services such as interpretation, live streaming, branded materials, and photography

Event Coordination and Logistics
• Assist in preparing event checklists, run sheets, and timelines
• Support audiovisual and technical requirements
• Coordinate with administration and finance on billing and invoicing
• Oversee room setup, registration, signage, catering, protocol, and cleaning
• Assist with ministerial and VIP protocol requirements
• Ensure compliance with safety, health, and emergency protocols

On-Site Event Management
• Serve as on-site focal person for events
• Manage registration, badges, participant flow, and session timing
• Coordinate with interpreters, rapporteurs, and technical teams
• Provide real-time client support

Post-Event Activities
• Conduct client debriefings and gather feedback
• Prepare post-event reports
• Follow up on payments and issue final invoices
• Archive event materials in the digital repository

Marketing and Business Development
• Promote the Centre through forums and marketing materials
• Maintain a database of clients
• Collaborate with communication teams to position the Centre as a premier venue

Financial and Administrative Support
• Prepare event budgets and monitor expenditure
• Contribute to annual revenue targets
• Maintain inventory of event materials

Team Management and Capacity Building
• Supervise and mentor support staff and interns
• Conduct team briefings and training sessions

Skills
• Budget Management
• Client Relations
• Event Management
• Logistics Management
• Team Management

Education Requirements
Required
• Completion of Secondary School
• High School Diploma with 4 years of relevant experience

Desired
• Bachelor’s Degree or Technical Diploma in Event Management, Hospitality, Business, Marketing, Project Management, or related fields
• Certifications in event management (CMP, CSEP, DES, etc.)

Experience Requirements
Required
• 4 years of relevant experience with a Secondary School Diploma
• 2 years of experience with a Technical/Professional Diploma
• Experience coordinating events of 100–1,000+ participants

Desired
• Experience with high-level UN, government, or international organization events
• Experience in revenue-generating conference venues
• Experience in reporting, analytics, and post-event evaluation

Language Requirements
• English: Fluent (Required)
• Amharic: Fluent (Required)

Additional Information
• No payments of any kind are requested during recruitment
• Applications must be submitted before midnight (CET) on the closing date
• Only shortlisted candidates will be contacted
• UNOPS promotes diversity and encourages applications from women and underrepresented groups
• Reasonable accommodation is available for shortlisted applicants upon request
• Background checks are required for all final candidates

Terms and Conditions
• UNOPS may appoint candidates at a lower level
• Retainer contract holders must complete mandatory courses without compensation
• All personnel must adhere to UN values, the UN Charter, and UNOPS policies

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